Available today: proctored entrance and admissions screening exams
You can run proctored entrance and admissions screening exams on the Proctorly core today, at whichever assurance level you choose.
The full Entrance Examination and Selection module, which will cover everything from the application form to the offer letter, is planned and not available yet. In the meantime, Proctorly runs the exam itself and your current admissions system keeps handling applications, merit lists and offers.
The admissions problem
Admission cycles leave very little slack. There’s a short window between applications closing and offers going out, and applicants are spread across the country, sometimes across the world. Booking a test center in every city is slow and expensive, and a single center-based sitting shuts out anyone who can’t travel.
Moving the admission test online removes the travel, but it raises the stakes on everything else. A rank decides a seat, so a disputed result is the last thing you want. You need to know who sat the test and that conditions were the same for every applicant, with a reviewed record behind every case where something looked wrong. If a rejected applicant or a parent challenges a rank, “the software flagged it” won’t satisfy anyone.
The setup we recommend
For an entrance exam, we recommend the Every flag reviewed assurance level with photo ID capture, or Live pop-in when the stakes are higher.
At Every flag reviewed, a trained Proctorly reviewer looks at every automated flag and records a decision with a reason, and only reviewed cases reach your admissions office. Live pop-in adds a proctor who watches a group of applicants and steps in by chat or audio when a signal fires. Reviewers work 24×7 during exams, in English, with one reviewer for every 40 candidates. They review 95 of every 100 flags within 5 minutes, and the rest are still reviewed, just later.
Identity checked through the session
Impersonation is what admissions teams worry about most. Proctorly matches the applicant’s face at the start and throughout the exam, and it rejects photo and video replays. Before the exam, applicants show a government or institutional photo ID, and for high-stakes sittings you can add an active liveness challenge. If a check fails, it goes to a person, never to an automatic fail. Read more about identity verification for online exams.
A paper built for ranking
For a ranking exam, every applicant has to face a fair, comparable paper, and neighbors shouldn’t see the same questions. Proctorly shuffles questions and options from item pools and supports section timers, locked or free navigation and per-section instructions. Question types include single and multiple choice, numeric answers with tolerance, short answer, matching, ordering and more. The paper opens in a locked browser session on a laptop, desktop, tablet or phone, in Chrome, Safari, Edge or Ulaa. Our online exam software page lists every option.
While the exam is running, Proctorly watches for known generative-AI tools, second devices in view, remote-access tools, overlays, virtual machines and attempts to leave the exam window. If an exam needs it, the optional Windows desktop agent checks the computer itself. Each check is a signal for review, not proof.
Slots applicants book themselves
Applicants book their own slot from the times your proctoring capacity allows. You open the slots and rounds, applicants choose, and the exam office can see who is booked for each sitting. On exam day, the control room shows every online sitting live, including who has started, who has been flagged and who needs help.
Flags reviewed before results go out
Before your scores are final, every flag gets a recorded decision and a reason. The reviewer opens the case at the flagged moment, with webcam, screen and events on one timeline. Confirmed incidents go into the applicant’s case record and then to a recorded committee decision, with no penalty before it. You can export each case as one evidence pack containing clips, timeline, decisions and audit entries. Read how human review proctoring works.
What you get is a set of scores ready for your admissions process, each with a record behind it.
For admissions heads
You’re responsible for the admission window, the identity of every applicant and the ranked list at the end.
- Admission windows. Applicants sit from wherever they are, in slots they book themselves, so center capacity and travel dates stop being a limit. Support is available to applicants 24×7 during exams.
- Identity. Every sitting has a face-check record from first login to submission, with photo ID and optional liveness, and each check is logged separately.
- Ranked results. Scores are released after flags are reviewed, and every confirmed incident has a reason and an evidence pack behind it. If a rank is challenged, you can show what happened, what was seen and who decided.
- Your rules. Your institution names who makes the final decision on any case and how applicants appeal. An automated flag never becomes a sanction on its own.
Scholarship tests and screening rounds
The same platform handles the smaller tests around the main exam. You can use it as a scholarship test platform, for a second-round screening test or for program-specific aptitude tests. The assurance level is set per exam: Recorded, with your own staff reviewing, suits low-stakes screening, while Every flag reviewed or Live pop-in fits when a seat or a scholarship depends on the score.
For practice tests that help applicants get used to the exam screen, record-only sittings capture the session without raising flags.
If your institution also runs online programs, the same setup works for a university entrance exam online for those programs. See our page on exams for a UGC online degree.
The Entrance Examination and Selection module
The module will take applicants from application to offer letter, with a proctored entrance exam in the middle. It is planned and not available yet. Once it’s ready, the whole admission cycle will sit on one platform. It’s planned to cover:
- applications and document upload
- fees with reconciliation
- eligibility rules
- slots and rounds
- the entrance exam on the Proctorly core, at the assurance level you choose
- live operations on exam day
- merit lists with tie-break rules
- screening and selection interviews
- offers and seat confirmation
- handover to your ERP at the end
Our commitment: every entrance sitting runs under a named assurance level, on a platform load-tested for the number of candidates sitting at once.
The module will be optional, like the Proctorly Examination module. A proctored entrance exam works the same way whether or not you license it.
Frequently asked questions
Can we run an online entrance exam on Proctorly today?
Yes. Proctored entrance and admissions screening exams run on the Proctorly core today, with identity checks, monitoring and human review of every flag at the level you choose. The full Entrance Examination and Selection module is planned and not available yet. It will add applications, fees, eligibility, merit lists, interviews, offers and ERP handover around the exam.
How do you stop someone else sitting the admission test?
We check identity through the whole session, not just at login. Proctorly matches the applicant’s face at the start and throughout, rejects photo and video replays, captures a photo ID before the exam and can add an active liveness challenge. A failed check goes to a trained person for review rather than to an automatic fail, and every check is logged for your records.
Does AI decide an applicant’s rank or disqualify anyone?
No. The AI raises flags, and a trained reviewer looks at every one and records a decision with a reason. Confirmed incidents go to a recorded committee decision, with no penalty before it, and your institution makes the finding and runs the appeal process. Scores and ranks come from the applicant’s answers and your rules. A monitoring score plays no part.
What do applicants need to sit the exam from home?
A laptop, desktop, tablet or phone with a camera and microphone, running Chrome, Safari, Edge or Ulaa, and at least 512 Kbps download and 128 Kbps upload. Some exams also ask applicants to install the small Proctorly desktop app on Windows, and the exam link tells them so. Support is available 24×7 during exams.
Can applicants choose their own exam slot?
Yes, self-booking is built in. Applicants pick a slot from the times your proctoring capacity allows, which lets you spread a large applicant pool across days and rounds. Your exam office sees who is booked for each sitting and can watch every online sitting live in the control room on exam day.